There are numerous formats for documents which can be used for sharing information with others. Word documents as well as PowerPoint presentations are very popular due to their simplicity of access and editing collaboratively. But PDF’s are useful for many different reasons. Today, many people have begun using PDF as a replacement for editable documents. Here, we’ll discuss the advantages of using PDF formats for your communications.
What is PDF Format?
PDF is a short form in Portable Document Format. Adobe created the PDF format in the 1990 with its unique PostScript language. PDF documents employ the .pdf extension for files and can contain graphic, text and interactive elements.
It is necessary to install Adobe Acrobat Reader DC to use for reading PDF documents. It is a no-cost software that can be downloaded on Adobe’s site. Nearly all popular software offers the ability to convert documents into PDF format. This includes macOS applications as well as Microsoft Word. But, editing PDF documents requires specialized software, such as Acrobat Standard DC, or Pro DC. It will cost you $12.99 per month or $14.99 per month, respectively, for Standard and Pro application.
There are a variety of free software like Soda PDF that allow editing or combining PDF documents.
Why you should use The PDF Format?
The business world is full of the exchange of diverse documents. It is crucial that they are in an easy format to manage. If you’re sending important documents and invoices to clients, or maintaining customer records, you will be certain that the person you’re communicating the document to will see the document as intended to be. The following are the major advantages for making PDF format an integral element of your company and other tasks.
1. Document Format Unaffected
Maintaining formatting is among the biggest issues when sending documents using Microsoft Word or other processors. It is possible to send your document well-organized from one computer however the person who receives the document might be able to see the format changed. This creates a negative impression when dealing with clients or other people in the business world. PDF is the best format to share your documents because you can be certain that the layout of your document isn’t changed.
2. No Font Problems
A lot of people create documents on Windows PC and sed across to users using Mac, iPhone or Android. However it’s not always the case. Microsoft fonts They are also available on other operating systems. If the font you want to use isn’t accessible, your document could look different than the one you see on your computer. The good news is it is that Word, PowerPoint and all other document software applications provide a simple method for saving your files as PDF files. It is possible to send the PDF document , and you don’t need to worry about display or font issues. The style is preserved and can be read by all devices, including smartphones.
3. Secure Password Protection for Files
In some cases, you may be handling sensitive data in your PDF which is extremely delicate. In such a scenario, it’s recommended to make use of a PDF processor in order to create an password for any document. This allows you to shield any eye from looking at your document.
Similar to: What is the best way to convert a a webpage into PDF using Google Chrome?
4. User-Friendly Format
It is easy to access and share. You can send it to anyone in the world via email or via a the document sharing application. It’s also the most secure method of sending the document. Additionally you can make use of the page previews and navigation panes within Acrobat Reader to help you navigate through the documents. Acrobat Reader to swiftly navigate through your documents.
5. Works with Any Operating System
It is compatible with every operating system. It doesn’t matter if the person you’re sending the document to is using a an iPhone or PC. They will be able to open the document, and there is no concern that the recipient will not be able to access the file.
6. Most likely to stay for a long time
Technology changes rapidly however PDF is expected to remain for a the duration of. The format is used so extensively all over the world, and it would require a major shift in technology for everyone to adhere to a distinct format. If you’re planning to invest in a PDF-based software It is a certain that you will get excellent returns expected.
7. Smaller File Size
The major benefit of using the PDF format is the capacity to compress very high-quality files to smaller sizes. It can help you save lots of space on your USB or other storage space in case you have storage problems in your PC or pen drives.
8. Split PDF file
Many people now break PDF files in order to provide greater security. The process of breaking a large PDF file into smaller pieces helps to protect the private information from those who don’t need to know about it, but also send them the rest of the file. Emails often encroach on larger files. In these instances breaking the file is crucial. There are a variety of online tools that can split your PDF file. Soda PDF is one of these free program that lets users to break down their PDF document into smaller pieces quickly.
You must upload the file, and include the page number so that you can divide the document. The tool allows users to view and split the document according to your requirements.
Split PDF File
After splitting the file you are able to merge the pieces at any time with the same tool for merging files.
9. Embeds and PDF Downloads
If you have an online site that uses PDF, it’s a perfect format to provide eBooks for download. There is also the possibility to embed PDF documents on your HTML pages and allow your visitors to explore the content in the document. For instance CMS for content management like WordPress provides embed options to quickly add PDF files to your site.
Final Words
Certainly, PDF documents provide greater security and convenience than conventional Word and PowerPoint documents. It is safe to send PDF documents anyone you want to without worrying about formatting issues
